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Privacy Statement
Last Updated: March 12, 2026
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Climate Health Society and its affiliates (“Climate Health Society”,” “Company,” “we,” “us,” or “our”) want you to be familiar with how we collect, use, and disclose Personal Information. This Privacy Statement describes our practices in connection with Personal Information that we collect through:
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The website operated by us from which you are accessing this Privacy Statement, (“Website”), including the membership application forms and related online submission tools;
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Social media properties from which you are accessing this Privacy Statement (“Our Social Media”), including: Instagram, LinkTree, X (formerly Twitter), Bluesky, Facebook, and LinkedIn;
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HTML-formatted email messages or other communications, including promotional communications, that we send to you that link to this Privacy Statement (“Emails”); and
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Any other offline business interactions you may have with us (“Offline Interactions”).
Click here to U.S. State Consumer Privacy Supplement for additional information for residents of U.S. states.
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Collectively, we refer to the Website, Our Social Media, Membership Application Forms, and general communications such as newsletters as the “Services.”
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CATEGORIES AND SOURCES OF PERSONAL INFORMATION COLLECTED
“Personal Information” is information that identifies an individual or relates to an identifiable individual. We collect the following categories of Personal Information:
Personal Information we receive from you:
Identifiers
Such as first and last name, prefix, email address, telephone number, postal address, and professional or trade-related information.
User Content
Such as reviews about our Services and other content that you may create or share with us during our relationship, including posts on Our Social Media and comment sections.
Preferences
Such as language, interests, and other feedback/preferences that you might express during your use of our Services.
Marketing Data
Such as your choices regarding our newsletters, surveys, and other marketing/advertising displayed or provided to you, and preferred methods of such promotional communication.
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Visitor and Event Information
Such as dietary restrictions, travel, and accommodation details, issued identification pass to access the premises, and other details specific to a particular event or conference that you share with us.
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Membership and Transaction Information
Such as relating to your interactions with us, including the length of your membership, records of membership renewals, payment confirmations for membership fees, and any inquiries, requests and feedback you submit to us.
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Employment and Volunteer Information
Professional, volunteer-related or employment-related information, such as current role, work history, prior employer and other information you may choose to provide about your background.
Personal Information collected automatically through your use of our Services:
Audio/Visual Data
Audio, electronic, visual, thermal, olfactory, and similar information, photos and videos taken at one of our events/conferences, CCTV, and site security information.
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Third-Party Payment Service Provider Metadata
This may include the transaction amount, payment date, and payment status (to the extent such information is shared by the Service Provider).
Other sources from which we collect Personal Information:
Social Media
Such as profile pictures, social media account ID, and other public social media profile information, including lists of friends/followers on social media.
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Third-Party Logins
When you link, connect, or login to our Services with a third-party service (e.g., Google or Facebook), you direct the service to send us information as controlled by that service or as authorized by you via your privacy settings on that service.
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We need to collect Personal Information to provide the requested Services to you. If you do not provide the information requested, we may not be able to provide the Services. If you disclose any Personal Information relating to other people to us or to our service providers in connection with the Services, you represent that you have the authority to do so and to permit us to use the information in accordance with this Privacy Statement.
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PERSONAL INFORMATION PROCESSING PURPOSES
We use Personal Information for legitimate business purposes, including:
Individuals in the EEA/UK: Please view the EEA/UK Privacy Statement Supplement at the end of this Privacy Statement for more information regarding our legal basis for processing Personal Information.
DISCLOSURE OF PERSONAL INFORMATION
We disclose Personal Information to third parties and for the purposes described below, depending on each specific jurisdiction and applicable law:
By using the Services, you may elect to disclose Personal Information on message boards, chat, profile pages, blogs, and other services to which you are able to post information and content (including, without limitation, Our Social Media), or through which you are able to send messages through the Services. Please note that any information you post or disclose in this context will become public and may be available to other users and the general public.
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COOKIES AND SIMILAR TECHNOLOGIES
Please read our Cookie Policy to learn how we use information that we and our service providers collect automatically, including through cookies, to understand your choices with respect to such collection and use.
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SECURITY
We seek to use reasonable organizational, technical, and administrative measures to protect Personal Information which are appropriate to protect a non-profit organization. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us in accordance with the “Contacting Us” section below.
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EMAIL MARKETING CHOICES
You have choices regarding marketing-related communications. Where required by applicable law, we will ask for your prior opt-in consent. If you no longer want to receive marketing-related emails from us on a going-forward basis, you may opt out by following the unsubscribe instructions in any such message or by contacting us by email At privacy@climatehealthsociety.org
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We will try to comply with your request(s) as soon as reasonably practicable. Please note that if you opt out of receiving marketing from us, we may still send you important administrative messages, from which you cannot opt out.
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RIGHTS AND REQUESTS
If you would like to request to access/review, correct, update, suppress/delete, object to, restrict or opt out of the processing of Personal Information, withdraw your consent where relied upon for processing (which will not affect the lawfulness of processing prior to the withdrawal), or if you would like to request to receive an electronic copy of your Personal Information for purposes of transmitting it to another company (to the extent that these rights are provided to you by applicable law), please feel free to contact us in accordance with the “Contacting Us” section below. We will respond to your request consistent with applicable law. If you are a resident of California or other applicable U.S. states, please refer to the “U.S STATE CONSUMER PRIVACY SUPPLEMENT” [insert hyperlink] at the end of this Privacy Statement for more information about the requests you may make under applicable law.
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In your request, please make clear what Personal Information you would like to have changed, whether you would like to have your Personal Information suppressed from our database or otherwise let us know what limitations you would like to put on our use of your Personal Information. For your protection, we may need to verify your identity before implementing your request. We will try to comply with your request as soon as reasonably practicable.
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Please note that we may need to retain certain information for recordkeeping purposes and/or to complete any transactions that you began prior to requesting a change or deletion (e.g., when you make a purchase or enter a promotion, you may not be able to change or delete the Personal Information provided until after the completion of such purchase or promotion). Further, certain Personal Information may be exempt from requests pursuant to applicable data protection laws or other laws and regulations.
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Depending on your jurisdiction, you may also lodge a complaint with a data protection authority for your country or region, or where an alleged infringement of applicable data protection law occurs. For example, a list of EEA data protection authorities is available at: https://www.edpb.europa.eu/about-edpb/about-edpb/members_en#member-bg Information regarding the UK data protection authority is available at: https://ico.org.uk/.
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RETENTION PERIOD
We retain Personal Information for as long as needed or permitted in light of the purpose(s) for which it was obtained as outlined in this Privacy Statement unless a longer retention period is required or permitted by applicable law. The criteria used to determine our retention periods include:
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The length of time that we have an ongoing relationship with you and provide the Services to you (for example, for as long as you have a relationship with us or keep using the Services);
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Whether there is a legal obligation to which we are subject (for example, certain laws require us to keep records or communications for a certain period before we can delete them); or
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Whether retention is advisable considering our legal position (such as in regard to applicable statutes of limitations, litigation, or regulatory investigations).
THIRD-PARTY SERVICES
This Privacy Statement does not address, and we are not responsible for, the privacy, information, or other practices of any third parties. This includes any third party operating any website or service to which the Services link. The inclusion of a link on the Services does not imply endorsement of the linked site or service by us or by our affiliates.
In addition, we are not responsible for the information collection, use, disclosure, or security policies or practices of other organizations, such as Facebook, Apple, Google, Microsoft, or any other app developer, app provider, social media platform provider, operating system provider, wireless service provider or device manufacturer, including with respect to any Personal Information you disclose to other organizations through or in connection with the Apps or Our Social Media.
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THIRD-PARTY PAYMENT SERVICE
The Services provides functionality allowing you to make payments to Company using third-party payment services (such as Stripe and Wix) with which you have created your own account. When you use such a service to make a payment to us, your Personal Information will be collected by such third party and not by us and will be subject to the third party’s privacy policy, rather than this Privacy Statement. We may receive limited transaction and billing information from these providers (such as name, contact details, partial payment card details, and transaction status) for the purposes of confirming, administering, and recording your payment.
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We have no control over, and are not responsible for, this third party’s collection, use, and disclosure of your Personal Information.
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USE OF SERVICES BY MINORS
The Services are not directed to individuals under the age of sixteen (16), and we do not knowingly collect Personal Information from individuals under 16.
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CROSS-BORDER TRANSFER
Your Personal Information may be stored and processed in any country or region where we have facilities or engage service providers. By using the Services, you understand that your Personal Information will be transferred to countries outside of your country or region of residence, including to the United States, which may have data protection rules that are different from those of your country or region. In certain circumstances, courts, law enforcement agencies, regulatory agencies, or security authorities in those other countries or regions may be entitled to access your Personal Information.
Some countries outside of the EEA/UK are recognized by the European Commission and/or the UK government as providing an adequate level of data protection according to EEA/UK standards: the list of the EEA’s adequate jurisdictions is available here, and the list of the UK’s adequate jurisdictions is available here. For transfers from the EEA or the UK to countries not considered adequate by the European Commission or the UK government (as applicable), we have put in place adequate measures, such as the standard contractual clauses adopted by the relevant authority to protect your personal data. You may obtain a copy of these measures by contacting us in accordance with the “Contacting Us” section below.
SENSITIVE INFORMATION
Unless we request it, we ask that you not send us, and you not disclose, any sensitive Personal Information (e.g., Social Security numbers, information related to racial or ethnic origin, political opinions, religion or other beliefs, health, biometrics or genetic characteristics, criminal background, or trade union membership) on or through the Services or otherwise to us.
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UPDATES TO THIS PRIVACY STATEMENT
The “Last Updated” legend at the top of this Privacy Statement indicates when this Privacy Statement was last revised. Any changes will become effective when we post the revised Privacy Statement on the Services.
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CONTACTING US
Climate Health Society located at PO Box 1950, 335 E Linton Boulevard B14, Delray Beach, Fl 33483is the company responsible for collection, use, and disclosure of your Personal Information under this Privacy Statement. If you have any questions about this Privacy Statement, please contact us.
You can reach us at: privacy@climatehealthsociety.org or PO Box 1950, 335 E Linton Boulevard B14, Delray Beach, Fl 33483.
EEA/UK Privacy Statement Supplement
We process Personal Information based on the following legal bases:
U.S. STATE CONSUMER PRIVACY SUPPLEMENT
The following chart details which categories of Personal Information we collect and process, as well as which categories of Personal Information we disclose to third parties for our operational business or commercial purposes, including within the preceding 12 months. The chart also details the categories of Personal Information that we “sell” to third parties or “share” for purposes of cross‑context behavioral or targeted advertising, including within the preceding 12 months.
We do not “sell” Personal Information, including Sensitive Personal Information, and we do not “share” Personal Information, including Sensitive Personal Information, for purposes of cross-context behavioral advertising, as defined under applicable law. We have not engaged in such activities in the preceding 12 months. Without limiting the foregoing, we do not sell or “share” Personal Information, including Sensitive Personal Information, of minors under 16 years of age.
We collect, use, and disclose Personal Information for the purposes described above under “PERSONAL INFORMATION PROCESSING PURPOSES”
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Individual Rights and Requests
You may, subject to applicable law, request that we:
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Disclose to you the following information:
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The categories of your Personal Information we collected and the categories of sources from which we collected your Personal Information;
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The business or commercial purpose for collecting your Personal Information; and
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The categories of your Personal Information that we disclosed and the categories of third parties to whom we disclosed your Personal Information.
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Correct inaccuracies in your Personal Information.
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Delete your Personal Information.
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Provide the specific pieces of your Personal Information, including a copy in a portable format.
To make a request, please contact us in accordance with the “CONTACTING US” section
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You have the right to be free from unlawful discrimination for exercising your rights under applicable law.
We will verify and respond to your request consistent with applicable law, considering the type and sensitivity of the Personal Information subject to the request. For your protection, we may need to request information such as (your name, email address, mailing address, and relationship with us) to verify your identity and protect against fraudulent requests. If you make a deletion request, we may ask you to verify your request before we delete your Personal Information.
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Appeals
To the extent available under applicable law, if we refuse to take action on your request, you may appeal this refusal within a reasonable period after you have received notice of the refusal. You may file an appeal by contacting us as described in the “CONTACTING US” section above.
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Authorized Agents
If an agent would like to make a request on your behalf as permitted by applicable law, the agent may use the submission methods noted above. As part of our verification process, we may request that the agent provide, as applicable, proof concerning their status as an authorized agent. In addition, we may require that you verify your identity as described above or confirm that you provided the agent permission to submit the request.
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De-Identified Information
Where we maintain or use de-identified information, we will continue to maintain and use that information only in a de-identified form and will not attempt to re-identify the information.